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True Confessions of a PM: Rant Against the Gantt - Milestone Chart A list of upcoming activities with dates is probably sufficient to let the executive know about upcoming project activities without flooding them with the details of how those activities will get done and by whom. https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598222807011-7QTMTKRHWW17RD0LX8Q2/Stoplight.png Blog - True Confessions of a PM: Rant Against the Gantt - Stoplight Chart If your executive needs something a bit more visual, why not try a stoplight chart? Red is off track, yellow is at risk, green is on track. The Gantt chart's intent is to show planned project activities but also to let the executive know which items may be off schedule and why. Combining a milestone chart with a stoplight chart and/or risk register can answer the mail on this request. https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598222874980-SXIPM8V072VQF1U53AQH/Gantt+Chart.png Blog - True Confessions of a PM: Rant Against the Gantt - Gantt Chart Made Simple Sometimes, ranting against the Gantt just won't do. The sponsor wants a Gantt chart because he or she is used to seeing information in this format. In these instances, I urge you not to wrestle with the format print function on MS Project. Opt instead for this simple, free MS Excel Gantt chart template and populate it with the info relevant to your project. 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This will be helpful when developing communication and change management plans in later project phases. https://www.sarahmhoban.com/blog/what-not-to-do-when-managing-a-global-project monthly 0.5 2022-01-24 https://www.sarahmhoban.com/blog/7-tips-for-making-the-most-out-of-pm-trainings monthly 0.5 2020-08-30 https://www.sarahmhoban.com/blog/project-kickoff monthly 0.5 2020-08-30 https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598220322840-PYIO3VYTHL62CYU9IKL3/Project+Kickoffs+-+Upon+Award.png Blog - Killin’ it at Project Kickoffs - Upon Award Nail the logistics. Make sure you send out that kickoff invitation as soon as possible (and definitely within the timeframe specified in the award!) Ensure that all key personnel are included, book the conference room, reserve the conference line, and verify the room layout and AV capabilities. https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598220376431-EUV4OLLKW4EKJ6YK6QI6/Project+Kickoffs+-+Week+Before.png Blog - Killin’ it at Project Kickoffs - The Week Before Prepare your materials. All good kickoff presentations must introduce the team, establish reporting procedures (if not already specified in the award), clarify deadlines, and ask questions about any unresolved issues in the award. Ensure that the presentation reflects your understanding of the issues and starts to tease the project approach. Do not simply regurgitate your proposal - get the client excited about what your team has to offer! https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598220428971-NFFJF4APO40GQUWLP6J7/Project+Kickoffs+-+Night+Before.png Blog - Killin’ it at Project Kickoffs - The Night Before This is one time where just winging it is not going to set you up for success. Make sure you know your slides inside and out. Anticipate tough questions that the client might ask, and practice your answers. At a certain point, you'll want to cut yourself off and do something relaxing before heading to bed early for a good night's sleep. https://images.squarespace-cdn.com/content/v1/5f417f544cd4e62157360e1b/1598220451754-LT6QYAEHUJN5E2937UDC/Project+Kickoffs+-+Day+Of.png Blog - Killin’ it at Project Kickoffs - The Day Of Eat a hearty breakfast. Bring extra mints, lipstick, a phone charger, and printed directions to the meeting location if it's somewhere unfamiliar (in case your phone dies.) 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